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Smart Safety Refills Vending

Automated vending solution for controlled distribution of safety consumables and refill products

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Automated access to safety consumables and refills

The Smart Safety Refills Vending ensures continuous availability of consumable safety items, such as gloves, masks, and protective accessories.

Placed in high-traffic work zones, it reduces downtime and minimises staff dependency on supervisors or storage areas.

Ensures constant availability of safety items
Reduces dependency on supervisors
Simplifies replenishment cycles
Industry-specific impact
Ideal for high-traffic work zones
Supports safety-first environments
Improves operational flow

The Smart Safety Refills Vending is built using modular steel enclosures designed for durability, easy installation, and aesthetic integration in both indoor and outdoor environments.

Casing & Materials

The device body is made of 1.0–1.5 mm steel, finished with a high-durability polymer paint coating.

  • Indoor version: painted steel structure
  • Outdoor version: galvanized steel, polymer-painted for corrosion protection
  • Doors:reinforced steel panels for improved rigidity and anti-tamper protection

Branding Opportunities:Customize the look and feel of the lockers to match the location aesthetic.

Color Options

Standard finishes include:

  • Base colors: white, grey, black
  • Alternative colors options are available for custom projects

Key Features

  • 24/7 self-service operation – autonomous usage with no on-site staff required
  • Cashless transactions – integrated POS terminal, QR code, and contactless payment support
  • Modular architecture –scalable layout starting from 1m², easily expandable with additional modules
  • Indoor & outdoor configurations –premium finishes and weather-resistant design for any environment
  • Reinforced steel structure –powder-coated galvanized frame with double-layer anti-tamper doors
  • Central control module –integrates touchscreen display, electronic locks, and smart controller
  • Cloud-connected platform –Bobnet OS integration for device orchestration and data monitoring
  • API-ready –easy integration with third-party systems
  • Real-time monitoring & telemetry –health status, occupancy, and event logging
  • Secure OTA updates –remote software updates
  • User-friendly multilingual interface
  • Plug & Play installation –minimal setup effort for rapid deployment
  • Energy-efficient design – optimized electronics for low power consumption and high reliability.

Key Software Features

  • Linux-based on-premises controller –ensures autonomous operation even in offline mode.
  • Cloud orchestration via Bobnet OS –centralized fleet monitoring, remote updates, and analytics.
  • Web-based administration (BION App) –manage lockers, reservations, and pricing; perform remote operations such as opening or blocking cells, cancelling reservations, and viewing real-time status.
  • Service & pricing management –dynamic configuration of rental durations, tariffs, and promotions.
  • Controlled authentication –secure access for users without prior registration.
  • Integrated payment handling –transaction validation through Viva Bank gateway.
  • Email notifications –automated alerts for various events.
  • Audit logging –traceability of user and system actions.
  • Backup code submodule –unique master codes for emergency or offline access.
  • GDPR compliance –secure communication and personal data protection.
  • Multilingual kiosk interface –supports over 15 languages, expandable through configuration.

Minimum requirements for installation

  • Location: Stable, level surface; indoor or outdoor installation with wall/floor anchoring.
  • Outdoor Setup: Concrete base required (by customer if not available).
  • Power Supply: 230 V AC, 47–63 Hz.
  • Internet: Stable LAN, Wi-Fi, or 4G connection

Environmental Conditions

  • Storage: −20°C to +50°C; relative humidity 10–70%.
  • Indoor Operation: 0°C to +35°C; relative humidity 0–70%.
  • Outdoor Operation: −15°C to +45°C; relative humidity 0–100%

Connectivity & Interfaces

InterfaceSpecification
Network ConnectivityEthernet, Wi-Fi, LTE/4G module
IoT Protocol SupportHTTPS, WebSocket
Peripheral InterfacesUSB, RS485
External IntegrationsPOS systems, payment gateways, cloud IoT platforms

Fully Connected. Operated Through One Platform.

Every unit ships with Bobnet OS pre-integrated — the device-resident operating system that standardizes electronics control, payment processing, connectivity, and real-time telemetry. From the moment the device goes live, it is remotely accessible: administrators can configure catalog and pricing through the Backoffice Web App, field teams manage replenishment and stock via the Ops Mobile App, and end-users interact through the on-device Kiosk UI or the End-User Mobile App. There is no separate software to deploy — the platform is already there.

Operations are governed through the Chain Management System, the orchestration layer that holds business logic — assortment rules, pricing models, access policies, payment flows, and reporting — and applies it consistently across every device in the network. Monitoring runs continuously through the Technical Console, which tracks device health, transaction anomalies, connectivity status, and inventory drift, routing exceptions into actionable workflows before they become operational problems. The result is a system that stays consistent, diagnosable, and scalable whether you run one unit or a hundred.

Available as Single Unit or as Part of a Chain. How This Device Operates in a Chain

This solution is available for deployment as a single autonomous unit — operational from day one, with no dependency on other devices. It connects to Bobnet OS and the Chain Management System independently, giving you full software visibility, cashless payments, and remote management from a single point.

Single Unit Deployment

  • Plug & Play
  • Independent
  • Full software stack
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Chain Deployment

  • Unified rules
  • Coordinated fleet
  • Scaled operations
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For organizations running multiple locations or higher-volume environments, this device is also available as part of a Chain — a structured group of units operating together under unified rules, shared catalog, and coordinated telemetry. A chain removes the need to manage each unit individually: pricing, replenishment workflows, and reporting are governed centrally, while each device executes autonomously on-site.

When deployed as part of a chain, this device becomes a managed node within a coordinated operational unit. The Chain Management System assigns it to a defined group — alongside other devices of the same or complementary type — and governs the entire group under shared rules: one product catalog, one pricing model, one replenishment policy. Each device in the chain executes those rules autonomously on-site, while all data — transactions, inventory levels, health states, alerts — flows back to the same unified reporting layer. There is no need to configure or monitor each unit separately; the chain behaves as one system.

Chains are the foundation of Human Free Process and STAFF FREE Networks — the higher automation levels where multiple device types work together to cover complete operational flows without on-site staff. A single chain of this device type can handle a discrete routine end-to-end: product access, payment, receipt, and exception handling. Multiple chains, connected through Bobnet OS and the Chain Management System, can cover an entire site or a multi-location network under one operational model. The architecture is designed to grow: you start with a chain, and when the business is ready, you extend it — same platform, same rules, larger network.

Safety consumables (earplugs, masks, wipes) are needed continuously across work zones.

Routine eliminated

Manual refilling and ad-hoc distribution by supervisors.

Automation coverage

Consumables are accessed directly at point of use.

Quantified impact (per location)
Key Operational Assumptions
Operational volume

Refills per day: 80

Staff time per refill interaction: 1.5 minutes

Operating days per year: 300

Manual workload

80 × 1.5 = 120 minutes / day

120 ÷ 60 = 2 hours / day

2 × 300 = 600 hours / year

Automation effectiveness

Automated share: 95%

Adoption rate: 90%

Routine work eliminated

600 × 95% × 90% = 513 hours / year

FTE

513 ÷ 2,000 = 0.26 FTE

Net operational impact
≈ 513 hours eliminated per year
≈ 0.26 FTE reallocated
Management outcome
Safer work environment
Less supervisor involvement
Continuous operational flow

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FAQ

How does Smart Safety Refills Vending reduce costs for my operation? +
By automating the distribution of safety consumables and refill products, you eliminate the need for staff to manually manage, restock, and hand out supplies — freeing your team to focus on higher-value work. You also gain precise visibility into consumption patterns, which significantly reduces over-ordering, stockouts, and product waste.
What does deployment look like, and how disruptive will it be to our day-to-day operations? +
Deployment is designed to be fast and low-friction — the unit is installed in a location that suits your workflow, and your team can typically be up and running within a short onboarding period. There is no need for major infrastructure changes, and the transition away from manual distribution tends to be seamless for staff.
How quickly can we expect to see a return on this investment? +
Most businesses see measurable returns relatively quickly through a combination of reduced labour time, lower product waste, and tighter stock control. The savings from eliminating informal or untracked product usage alone often make a strong case for the investment within the first few months.
Can this solution integrate with the systems we already use? +
Yes — Smart Safety Refills Vending is built to work alongside your existing operational setup, including inventory management and reporting tools where applicable. This means you get real-time data on usage and stock levels fed directly into the workflows your team already relies on.
How does this improve the experience for the people using it day to day? +
Instead of waiting on a colleague, filling out a request form, or hunting down supplies, users get immediate, self-serve access to exactly what they need, when they need it. That kind of frictionless access not only saves time but also supports compliance and consistent use — which matters whether your priority is safety, productivity, or both.