Important documents, collected on their schedule — not yours
The Smart Document Exchange Locker enables institutions, public administrations, and businesses to offer secure, autonomous document handover outside normal office hours. A compartment is assigned to the recipient by email or phone number — they receive a unique PIN and QR code by email or SMS, and collect or deposit their documents independently, at any time, without visiting a counter or waiting for a member of staff.
Designed for municipalities, public services, legal firms, healthcare providers, and corporate offices, the locker supports both drop-off and pickup flows — making it possible to submit applications, collect approvals, exchange contracts, or receive official correspondence entirely outside opening hours. Every access is logged, traceable, and GDPR-compliant via the Bobnet OS platform.
Enables document drop-off and pickup 24/7 — no counter visit, no opening hours dependency
Compartment assigned by email or phone — PIN and QR code delivered automatically by email or SMS
Eliminates queues and waiting times for document collection at public service counters
Every access logged and traceable — full audit trail per transaction
Supports both drop-off and pickup flows in the same unit
Public sector and institutional impact
Ideal for municipalities, public administrations, legal firms, healthcare providers, and corporate offices
Reduces front-desk staff dependency for routine document handover
GDPR-compliant access and data handling via Bobnet OS
The Smart Document Exchange Locker is built using modular steel enclosures designed for durability, easy installation, and aesthetic integration in both indoor and outdoor environments.
Casing & Materials
The device body is made of 1.0–1.5 mm steel, finished with a high-durability polymer paint coating.
- Indoor version: painted steel structure
- Outdoor version: galvanized steel, polymer-painted for corrosion protection
- Doors: reinforced steel panels for improved rigidity and anti-tamper protection
Branding Opportunities: Customize the look and feel of the lockers to match the location aesthetic.
Color Options
Standard finishes include:
- Base colors: white, grey, black
- Alternative colors options are available for custom projects
Key Features
- 24/7 self-service operation – autonomous usage with no on-site staff required
- Cashless transactions – integrated POS terminal, QR code, and contactless payment support
- Modular architecture – scalable layout starting from 1m², easily expandable with additional modules
- Indoor & outdoor configurations – premium finishes and weather-resistant design for any environment
- Reinforced steel structure – powder-coated galvanized frame with double-layer anti-tamper doors
- Central control module – integrates touchscreen display, electronic locks, and smart controller
- Cloud-connected platform – Bobnet OS integration for device orchestration and data monitoring
- API-ready – easy integration with third-party systems
- Real-time monitoring & telemetry – health status, occupancy, and event logging
- Secure OTA updates – remote software updates
- User-friendly multilingual interface
- Plug & Play installation – minimal setup effort for rapid deployment
- Energy-efficient design – optimized electronics for low power consumption and high reliability.
Key Software Features
- Linux-based on-premises controller – ensures autonomous operation even in offline mode.
- Cloud orchestration via Bobnet OS – centralized fleet monitoring, remote updates, and analytics.
- Web-based administration (BION App) – manage lockers, reservations, and pricing; perform remote operations such as opening or blocking cells, cancelling reservations, and viewing real-time status.
- Service & pricing management – dynamic configuration of rental durations, tariffs, and promotions.
- Controlled authentication – secure access for users without prior registration.
- Integrated payment handling – transaction validation through Viva Bank gateway.
- Email notifications – automated alerts for various events.
- Audit logging – traceability of user and system actions.
- Backup code submodule – unique master codes for emergency or offline access.
- GDPR compliance – secure communication and personal data protection.
- Multilingual kiosk interface – supports over 15 languages, expandable through configuration.
Minimum requirements for installation
- Location: Stable, level surface; indoor or outdoor installation with wall/floor anchoring.
- Outdoor Setup: Concrete base required (by customer if not available).
- Power Supply: 230 V AC, 47–63 Hz.
- Internet: Stable LAN, Wi-Fi, or 4G connection
Environmental Conditions
- Storage: −20°C to +50°C; relative humidity 10–70%.
- Indoor Operation: 0°C to +35°C; relative humidity 0–70%.
- Outdoor Operation: −15°C to +45°C; relative humidity 0–100%
Connectivity & Interfaces
| Interface | Specification |
| Network Connectivity | Ethernet, Wi-Fi, LTE/4G module |
| IoT Protocol Support | HTTPS, WebSocket |
| Peripheral Interfaces | USB, RS485 |
| External Integrations | POS systems, payment gateways, cloud IoT platforms |
Fully Connected.
Operated Through One Platform.
Every unit ships with Bobnet OS pre-integrated — the device-resident operating system that standardizes electronics control, payment processing, connectivity, and real-time telemetry. From the moment the device goes live, it is remotely accessible: administrators can configure catalog and pricing through the Backoffice Web App, field teams manage replenishment and stock via the Ops Mobile App, and end-users interact through the on-device Kiosk UI or the End-User Mobile App. There is no separate software to deploy — the platform is already there.
Operations are governed through the Chain Management System, the orchestration layer that holds business logic — assortment rules, pricing models, access policies, payment flows, and reporting — and applies it consistently across every device in the network. Monitoring runs continuously through the Technical Console, which tracks device health, transaction anomalies, connectivity status, and inventory drift, routing exceptions into actionable workflows before they become operational problems. The result is a system that stays consistent, diagnosable, and scalable whether you run one unit or a hundred.
Available as Single Unit or as Part of a Chain. How This Device Operates in a Chain
This solution is available for deployment as a single autonomous unit — operational from day one, with no dependency on other devices. It connects to Bobnet OS and the Chain Management System independently, giving you full software visibility, cashless payments, and remote management from a single point.
Single Unit Deployment
- Plug & Play
- Independent
- Full software stack
Chain Deployment
- Unified rules
- Coordinated fleet
- Scaled operations
For organizations running multiple locations or higher-volume environments, this device is also available as part of a Chain — a structured group of units operating together under unified rules, shared catalog, and coordinated telemetry. A chain removes the need to manage each unit individually: pricing, replenishment workflows, and reporting are governed centrally, while each device executes autonomously on-site.
When deployed as part of a chain, this device becomes a managed node within a coordinated operational unit. The Chain Management System assigns it to a defined group — alongside other devices of the same or complementary type — and governs the entire group under shared rules: one product catalog, one pricing model, one replenishment policy. Each device in the chain executes those rules autonomously on-site, while all data — transactions, inventory levels, health states, alerts — flows back to the same unified reporting layer. There is no need to configure or monitor each unit separately; the chain behaves as one system.
Chains are the foundation of Human Free Process and STAFF FREE Networks — the higher automation levels where multiple device types work together to cover complete operational flows without on-site staff. A single chain of this device type can handle a discrete routine end-to-end: product access, payment, receipt, and exception handling. Multiple chains, connected through Bobnet OS and the Chain Management System, can cover an entire site or a multi-location network under one operational model. The architecture is designed to grow: you start with a chain, and when the business is ready, you extend it — same platform, same rules, larger network.
Public administrations and institutions rely on staffed counters to handle document drop-off and collection — limiting availability to office hours, creating queues, and tying up staff for routine handover tasks that require no human judgement.
Routine eliminated
Manual document reception, identity verification, logging, and handover at staffed counters during office hours only.
Automation coverage
Citizens or clients receive a unique PIN and QR code by email or SMS and collect or deposit documents independently at the locker — at any hour, without staff involvement.
Quantified impact (per location)
Key Operational Assumptions
Operational volume
Document handover interactions per day: 30
Staff time per interaction: 6 minutes
Operating days per year: 250
Manual workload
30 × 6 = 180 minutes / day
180 ÷ 60 = 3 hours / day
3 × 250 = 750 hours / year
Automation effectiveness
Automated share: 85%
Adoption rate: 80%
Routine work eliminated
750 × 85% × 80% ≈ 510 hours / year
FTE
510 ÷ 2,000 = 0.26 FTE
Net operational impact
≈ 510 hours eliminated per year
≈ 0.26 FTE reallocated from counter document handling
Management outcome
Counter staff freed from routine document handover — redeployed to higher-complexity citizen services
Document collection available 24/7 — no more missed pickups or return visits
Full traceability and audit log per transaction — compliant with institutional requirements
